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How to Build a Data-Driven Marketing Budget [2022 Edition]

We have many talents at SIX Marketing (if we do say so ourselves), but clairvoyance isn't one of them. So how do we create budgets and plans that get results? We use our combined industry experience and a whole lot of data. 

In March 2020, everyone's yearly marketing plans went out the window and it seemed safer to operate on a month-by-month basis with tentative long-term plans. Data from 2019 became irrelevant and educated guesses had to be made about what to do next. There simply wasn't enough data upon which to base decisions and make predictions.

But as we look ahead to 2022, as things somewhat stabilize, data is becoming more reliable and we're starting to think on a grander scale again — and developing a data-driven marketing budget is the first step to becoming bigger and better in the new year. 

How much should your marketing budget be? 

The size of your marketing budget depends on how much you want to grow your business in the coming year. 

It's a pretty standard rule of thumb that your marketing budget should be 10% of your total budget for the year. That means you need to spend about 10% of your resources on marketing, whether you handle it internally, outsource to an agency, or a combination of both.

If you're trying to grow your business significantly, you'll need to invest more in marketing than you normally would. Likewise, if you're trying to make up for lost business or compete in a difficult market, you might need to increase your budget as well — which explains why the national average was 12.6% in June 2020 and 11.7% in February 2021, as businesses tried to offset the effects of the pandemic. 

How do you harness data to build a budget? 

Data comes from several sources, but the #1 most important thing you need to have access to is a CRM. A CRM (or customer relationship management software) is one central database that contains all of your customers, leads, and communication records. You need one central location for all of your data, and the right CRM is the perfect place. 

A CRM will help you to better understand your buyer's journey, which campaigns your audience is engaging with, and which marketing efforts are driving the most sales. Once you have this data, you can make better judgement calls about what channels and tactics to focus on and how to allocate your budget. 

SIX Marketing is a proud HubSpot partner, so we might be a little biased, but we highly recommend HubSpot's CRM. There's a free version that anyone can use, and it allows you to understand your audience on a deeper level. 

In addition to CRM data, you'll also need to look at the stats from your other systems, such as your Google Analytics, Google Ads, Facebook Ads, email marketing platform, and so on. You'll need to see what worked and what didn't.  

Developing a budget for your marketing plan

Once you understand your target audience, buyer's journey, and the performance of the previous year's campaigns, you can start planning out your tactics for the new year and how much they'll cost. 

There are really two parts to your marketing budget. Legacy tactics that are ongoing (like social media, Google search ads, blogging, or annual events) are your standard marketing tasks that are predictable and will always be the foundation of your plan and budget.

The other part of your budget will be campaigns, which are temporary and concentrated efforts to grow your business. And while you can plan them out somewhat in advance, you'll need to leave a little room in the budget to pivot and develop new campaigns should the need arise. 

Some things to consider in your budget include: 

 

  • Ad spend (digital and traditional)
  • Ad creative and production
  • Trade shows or events for the coming year
  • Website updates or redesigns
  • Campaigns and other initiatives (ABM, SEO, etc.)
  • Blogs, videos, and other content needs
  • Organic social posting
  • Reputation management
  • Marketing technology

Take a look at the amount of time and money spent the year before on each initiative and whether that amount needs to increase or decrease in the coming year. If a tactic didn't work the year before, consider whether you need to change and improve your approach, or scale back and focus on other tactics. If a tactic was a huge driver of ROI, consider investing more of your budget into it. 

Best practices for allocating your marketing budget

 

  • Be clear about your goals for the year and align all of your marketing plans with reaching those goals.
  • Go from macro to micro when planning; know your sales goals, how many leads you need per day, etc., and then work towards achieving them with the right mixture of lead generation tactics.
  • Understand your market, industry, and persona, and build from there — don't do marketing for the sake of marketing.
  • Use CRM data to better understand your buyer's journey and ROI, to allocate your budget to marketing on the right. channels, and to create more of the content that's proven to resonate with your audience.
  • Don't put all of your eggs in one basket — spread your marketing efforts out over different channels.
  • Leave enough room in your budget to allow for some flexibility.
  • To get the most out of your budget, consider outsourcing any marketing efforts you are not an expert in.

Getting started

To get the best ROI, you need to use data to guide your marketing plan and budget. As we said before, one of the most important data sources you can have is a CRM, because it helps you better understand your target audience.

If you don't have a CRM (or need a better CRM than the one you currently have), don't forget that we're here to help! SIX Marketing offers CRM setup and training services for various platforms, but we're especially experienced with HubSpot because we use it daily as our own CRM.

If you're interested in getting started with HubSpot's free CRM or one of their paid packages, we can help you learn how to get the most out of your data. Just book a quick call with our team and we'll help you better understand your options. 

Creating a marketing budget can be daunting, but you can feel much more confident about your choices when you know your buyer's journey and what did or didn't work in the past. And when marketing plans are well-informed, they tend to be much more successful. 

You can guess all you want, but at the end of the day, data does have a better idea. 

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